Attendance Policies and Procedures

Campus opens to students at 7:55 a.m.  Students should not be dropped off before this time.

Regular class attendance is important because:

  •         Students benefit from the relationship with the teacher
  •         Teachers plan instruction in the context of the class
  •         Each student contributes to the learning experience of the group

At the same time, GIS recognizes the value of out-of-class experiences, such as field trips, performances, sports tournaments, etc. In order for students to attend these activities while still keeping within the allowed absences, the school will inform families as early as possible about the out-of-class expectations of each class or activity.  Families are then responsible to select classes and activities, both school and personal, in harmony with GIS attendance policies.

Absence

If a student is absent, the parents are expected to contact the office between 7:45 and 8:30 a.m. on the day of the absence. 

The parent/guardian can call the elementary office at 052-088-777 or e-mail elementaryattendance@gisthailand.org to report a student absentPlease email or call as soon as you know your child will not attend classes.  Please include the whole name of the student(s) absent, the date(s) of the absence and the reason / cause.

Late arriving/returning students must be checked in at the elementary office by a parent or responsible adult. Those students leaving early must be picked up and checked out in the elementary office by a parent or responsible adult.

A student may not participate in or attend school functions on a day he or she is absent due to illness or unexcused absence.

Absence types

Excused

Any absence due to unavoidable flight scheduling or for medical, visa, mission-required, or school sponsored activity reasons will be excused. The Principal may excuse planned absences if good cause is shown and three school days’ prior notice is given in writing.

Unexcused

Any absence that is not excused as specified above will be considered unexcused.  Exceptions may be made at administrative discretion.

Planned Absences

  1. The office should be notified of anticipated absences of more than two days as early as possible.
  2. Planned absence forms are available from the Elementary office. Forms must be completed and signed by a parent or guardian.  
  3. The form is returned to the Elementary office, teachers will sign and write in the arrangements necessary to complete academic work.
  4. After teacher(s) and administration has signed, a copy will be returned to the student to take home to his/her parents.
  5. Missed work for excused or unexcused absences on all assignments, quizzes, tests, etc., must be made up and completed within the number of school days equal to the number of consecutive school days of absence plus one (1).  

Please see the planned absence form for more details.

Early Departures from School /Late Arrivals to School

Parents of any GIS student who is arriving late in the year or leaving early due to unavoidable circumstances must contact the Principal at least one month in advance or as soon as possible.

Individual teachers should not make arrangements directly with the parent for absences over three weeks long. Parents must understand that not all courses can be maintained through long-distance and the primary responsibility of continuing their child’s education will be their responsibility during the student’s absence.  For more information, contact the appropriate school Principal.

Attendance  

GIS believes regular class attendance is important because:

  • Students benefit from the relationship with the teacher
  • Teachers plan instruction in the context of the class
  • Each student contributes to the learning experience of the group

At the same time, GIS recognizes the value of out-of-class experiences, such as field trips, performances, sports tournaments, etc. In order for students to attend these activities while still keeping within the allowed absences, the school will inform families as early as possible about the out-of-class expectations of each class or activity.  Families are then responsible to select classes and activities, both school and personal, in harmony with GIS attendance policies.

Reporting an Absence

If a student is absent, a parent/guardian is  expected to contact the office between 7:45 and 8:15 a.m. on the day of the absence.  You can contact the school using one of the following methods:

Option 1.The parent/guardian can call 052 088 777.  Please call the school as soon as you know your child will not attend classes, but no later than 8:15 am on the day of the absence.  When you call, the office will register your call so that we have a record in our system of your parental acknowledgement of your child’s absence.

Option 2. The parent/guardian can e-mail: attendance@gisthailand.org  and explain the reasons that the student is absentPlease email as soon as you know your child will not attend classes, but no later than 8:15 am on the day of the absence. Please include the whole name of the student(s) absent, the date(s) of the absence and the reason / cause.

Unreported Absences.

All absences not reported by 8:15am on the day your child is absent, will be unexcused. Unexcused absences may impact credits received for grades 9-12 students. 

Panned Absences.

Students planning to be absent 2+ days are to complete the Planned Absence Request Form, at least a week in advance, then students are responsible for obtaining and completing all work done/assigned during their absence within a timetable of one day for each day absent. 

A student may not participate in or attend school functions on a day he or she is absent more than two classes due to illness or unexcused absence.  

All students cannot exceed 15 absentee points per semester.  Any student in grade 7-8, who earns 15 absentee points in a course in one semester, will meet with an Attendance Committee who will determine if they can advance to the next grade level given their absences. Any grade 9-12 student who earns 15 absentee points in a course in one semester, will meet with an Attendance Committee who will determine if they receive credit for the course that semester. Absentee points are assessed as follows:

Type of AbsenceAbsentee Points

Excused

(out of student’s control – illness, mission mandated, etc.)

1

Unexcused

(within student’s control – vacation,etc.)

2

A student may have a different amount of absences in each class.  The points are calculated per class. The principal may make exceptions for extraordinary circumstances.

Absences in Non-Academic Activities:

  • Student attendance in non-academic activities, such as Advisory, Homeroom, online learning labs and Tutorial, is important as we believe this adds to the excellent and inspiring learning environment we seek to provide.
  • Absences from these non-academic activities will accumulate by semester. Consequences, because students do not receive credit, are as follows:
    • 3 absentee points per semester – warning via GIS email
    • 6 absentee points per semester – one detention
    • 9 absentee points per semester – two additional detentions

Each additional 3 absentee points will result in a one-day, in-school suspension.  

Student Arriving Late/Tardy

  • Students need to check in at the Secondary Office to be signed in and given a note to class. 
  • An excused tardy will require communication by a phone call or email (see “Reporting an Absence” above for contact information).
  • Students more than 20 minutes late to a class, will be marked as absent.
  • Overall tardies will accumulate for each semester. Consequences of tardies are as follows:
    • 3 tardies total per semester – one detention 
    • 6 tardies total per semester – two additional detentions
    • 9 tardies total per semester – one-day, in-school suspension

Each additional group of 3 tardies will result in a one-day, in-school suspension.  

Signing Students In and Out of School

  • A parent/guardian needing to sign in or sign out a Secondary student needs to come through the main gate, obtain a visitor badge, use visitor parking and enter the Secondary Building to either pick up or drop off a student in the Secondary Office.
  • Important: If signing out a student early, advance warning is always helpful – email or call (see “Reporting an Absence” above for contact information). If little warning (i.e. immigration), a phone call while on the way to school will help us get students out of class and not keep you waiting.

Absent Work Make-up Policies and Procedures

The following procedures will be adhered to in regard to absences & missed work:  

      a. Assignments, projects, and tests that were assigned prior to an absence will be due upon the student’s return to school.  

      b. Students present for any part of the school day are responsible to turn in assignments due on that day, whether or not they attend the specific class in which the assignment is due.

      c. Unplanned absences & work: Students are responsible for initiating and completing all work done during an unplanned absence within a timetable of one day of make-up for each day of absence.

      d. Planned absences & work: Students planning to be absent 2+ days are to complete the Planned Absence Request Form then students are responsible for obtaining and completing all work done/assigned during their absence within a timetable of one day of make-up for each day absent.

      e. In the event that a student is absent from a class on the day that a major project is due or a scheduled test is administered, and he/she reports to school later in the same day, the project or test should be completed that same day. This also applies to work missed because of school-sponsored activities.  

Early Departure & Withdrawal Process

  • A student in grades 7-12 who is leaving prior to the end of the school year and not returning, must contact registrar@gisthailand.org to complete the withdrawal process.
  • If a student in grades 9-12 will miss the scheduled Final Exams (final 4 days of each semester) must complete the Final Exam Early Departure Request Form located here. Once approved by the Principal, the student will make exam arrangements with their teachers.